EcoIQ
EcoIQ Platform Module

EcoIQ Data Room & Evidence Vault

Investor-grade storage for evidence, approvals, reports and verified impact.

EcoIQ Data Room & Evidence Vault securely organises every file, proof, approval and report behind an industrial modernisation project. It gives investors, governments, funders, suppliers and expert reviewers a structured due diligence space where asset evidence, financial models, supplier quotes, MRV records and approval history can be reviewed with permissions, version control and audit trails.

Core purpose: Turn scattered project files into a trusted, permissioned evidence base for investment, implementation and verified impact.

Open Data Room Upload Evidence Create Evidence Pack Generate Investor Pack Generate MRV Pack Request Expert Review Share with Investor Send to Teams Export to SharePoint Check Evidence Completeness

Connected EcoIQ Modules

Asset Passport

Supplies the asset record every vault document is linked to.

Mobile / iPad Inspection Mode

Uploads field-captured evidence directly into the vault.

Omnimodal Evidence Panel

Displays the photo, video and document evidence stored in the vault.

Impact MRV Layer

Stores baseline, after-data and verification proof in the vault.

Institutional Finance Engine

Stores finance models and memos in the vault.

Supplier & Funding Marketplace

Stores supplier quotes and funding documents in the vault.

Governance & Expert Review Board

Stores review comments and approval records in the vault.

Command Centre

Surfaces vault completeness and missing-evidence alerts across the pipeline.

API & Integration Layer

Exposes vault documents and evidence packs through the API.

Microsoft Ecosystem Core Stack

Provides the storage, governance and dashboard building blocks a production vault would run on.

SharePoint

Stores evidence packs and reports for collaboration.

Azure Blob Storage

Stores photos, videos and large files.

Microsoft Fabric

Stores structured evidence metadata.

Power BI

Visualises evidence completeness dashboards.

Teams

Delivers review notifications and approval workflows.

Dynamics 365

Tracks investor and funder access to shared evidence packs.

Main Vault Categories

Category 1

Asset Evidence

Stores

Asset overview photosEquipment close-upsNameplate photosVideosSite mapsGPS/location recordsInspection notesVoice notesBaseline readingsSensor snapshots
Category 2

Technical Documents

Stores

Equipment manualsMaintenance logsEngineering reportsInspection reportsFeasibility studiesDigital twin data exportsTechnical drawingsEnergy auditsWater auditsSafety documents
Category 3

Financial Documents

Stores

CAPEX estimatesOPEX assumptionsPayback calculationsIRR / NPV modelsInvestor memosGrant briefsCSR sponsor memosIslamic finance summariesFunding applicationsBoard memosBudget approvals
Category 4

Supplier & Procurement Documents

Stores

Supplier quotesRFQsProposalsWarrantiesInstallation plansEquipment specsContractor documentsInvoicesDelivery recordsProcurement approvals
Category 5

MRV Evidence

Stores

Baseline evidenceAfter-upgrade evidenceMeter readingsEnergy billsFuel billsWater billsEmissions reportsBefore/after photosSensor logsThird-party verificationImpact calculationsVerified impact reports
Category 6

Governance & Approval Records

Stores

Expert review commentsTechnical approvalsFinancial approvalsEnvironmental approvalsSafety approvalsMaqasid/Mizan reviewIslamic finance reviewCommunity reviewNo Harm Gate decisionsHuman approval recordsRejection/revision history
Category 7

Legal / Compliance Documents

Stores

PermitsContractsConsentsData sharing agreementsPrivacy noticesAudit recordsEnvironmental compliance documentsSafety compliance documentsShariah review documents where relevant
Category 8

Reports & Exports

Stores

Investor reportsGovernment reportsPower BI exportsMRV reportsPDF reportsExcel exportsSharePoint evidence packsBoard packsPublic impact summaries

Vault Workflow

Step 1

Evidence Captured

Mobile Inspection, API upload, manual upload, sensor ingestion or document import captures project evidence.

Step 2

Evidence Classified

EcoIQ classifies each file:

PhotoVideoBillTechnical reportSupplier quoteFinance memoMRV proofApproval recordLegal/compliance document
Step 3

Evidence Linked

Each file is linked to:

ProjectAsset passportInspectionPlaybookFinance modelSupplier/funder matchExpert reviewMRV reportImpact claim
Step 4

Evidence Quality Scored

EcoIQ scores evidence:

StrongMediumWeakMissingOutdatedNeeds verification
Step 5

Permissions Applied

Access is controlled by role:

Project ownerInspectorEngineerFinancial reviewerSupplierFunderInvestorGovernment reviewerCommunity viewerAuditorAdmin
Step 6

Version Control

Every upload, update and approval creates a versioned record.

Step 7

Audit Trail Stored

Every view, upload, download, approval and change is logged.

Step 8

Evidence Pack Generated

EcoIQ can generate evidence packs for:

Investor due diligenceGrant applicationExpert reviewSupplier RFQMRV verificationGovernment reportingCSR sponsor reportingIslamic finance review

Data Room Dashboard Cards

Total documentsEvidence packs createdProjects with complete evidenceProjects missing baseline dataProjects missing after-dataPending expert approvalsSupplier quotes uploadedFinance memos readyMRV proofs verifiedWeak evidence alertsExpiring documentsRestricted documentsRecent uploads

Document Table Fields

File nameProjectAssetDocument categoryEvidence typeEvidence qualityUpload dateUploaded byVersionLinked modulePermission levelReview statusExpiry date if relevantNext action

Filters

ProjectAssetCountrySectorDocument categoryEvidence qualityUpload dateOwnerPermission levelReview statusMRV statusFunding statusSupplier statusNo Harm Gate relevance

Permission Levels

Level 1

Private

Only project admin and approved users.

Level 2

Expert Review

Visible to assigned technical, financial, environmental, safety or Maqasid/Mizan reviewers.

Level 3

Investor Due Diligence

Visible to approved investors/funders.

Level 4

Supplier Pack

Visible to approved suppliers after human approval.

Level 5

Government / Akimat Review

Visible to approved public sector reviewers.

Level 6

Public Summary

Only non-sensitive, approved impact summary data.

Evidence Pack Builder

Users can create

Investor Due Diligence PackSupplier RFQ PackGrant Application PackCSR Sponsor PackIslamic Finance Review PackMRV Verification PackGovernment Reporting PackBoard Approval PackCommunity Impact Summary

Each pack should include

  • Executive summary
  • Asset passport
  • Baseline evidence
  • Photos/videos
  • Technical documents
  • Finance memo
  • Supplier quotes
  • Risk register
  • No Harm Gate notes
  • Maqasid/Mizan summary
  • MRV plan
  • Expert approvals
  • Missing evidence checklist

Example Projects

Project

Boiler House #3 Modernisation

Vault contents

  • 8 inspection photos
  • 1 fuel bill
  • 1 meter reading
  • 1 voice note
  • 1 draft finance memo
  • 2 supplier quotes
  • 1 technical review request
  • MRV baseline checklist
  • No Harm Gate notes

Evidence status: Medium evidence — needs 12 months of fuel bills and engineer review before funding submission.

Generated pack: Investor Due Diligence Pack

Next action: Request missing fuel data and attach technical approval.

Project

Village Clean Heating Transition

Vault contents

  • Before photos of coal stove
  • Household consent record
  • Sponsor memo
  • Equipment quote
  • Installation photo
  • After-upgrade comfort survey
  • MRV impact report

Evidence status: Strong after baseline completion.

Generated pack: CSR / Sadaqah Jariyah Impact Pack

Project

SMR Feasibility Study

Vault contents

  • Energy demand analysis
  • Grid study
  • Water availability report
  • Regulatory readiness note
  • Safety review request
  • Public acceptance evidence
  • No Harm Gate high-risk register

Evidence status: High-risk infrastructure — independent expert review required.

Microsoft Integration

EcoIQ Data Room & Evidence Vault can use:

  • Azure Blob Storage for photos, videos and large files
  • SharePoint for document collaboration and evidence packs
  • Microsoft Fabric for structured evidence metadata
  • Power BI for evidence completeness dashboards
  • Teams for review notifications and approval workflows
  • Power Automate for routing evidence packs
  • Microsoft Graph for document permissions and collaboration
  • Purview-style governance concept for compliance and classification
  • Presidio for PII detection in documents, images and notes

API & Integration Layer Connection

EcoIQ APIs can:

  • Upload documents
  • Retrieve evidence packs
  • Update document status
  • Link evidence to assets
  • Link evidence to MRV claims
  • Trigger expert review
  • Export investor packs
  • Sync with SharePoint
  • Sync with Power BI
  • Send Teams approval notifications

API examples

  • POST /api/vault/documents/
  • GET /api/vault/documents/{id}/
  • PATCH /api/vault/documents/{id}/status/
  • POST /api/vault/evidence-packs/
  • GET /api/vault/evidence-packs/{id}/
  • POST /api/vault/evidence-packs/{id}/share/
  • GET /api/vault/projects/{id}/completeness/
  • POST /api/vault/documents/{id}/link-asset/
  • POST /api/vault/documents/{id}/link-mrv-claim/

Webhook Events

vault.document_uploadedvault.document_classifiedvault.evidence_pack_createdvault.evidence_pack_sharedvault.missing_evidence_detectedvault.document_expiringvault.permission_changedvault.review_requestedvault.review_completed

Evidence Completeness Score

Score should check:

  • Baseline evidence present
  • After-data present
  • Asset photos present
  • Energy/fuel/water bills present
  • Supplier quote present
  • Finance memo present
  • Expert approval present
  • MRV proof present
  • No Harm Gate reviewed
  • Missing documents flagged

Trust & Audit Trail

Every file should store:

SourceUploaderTimestampLinked projectLinked assetLinked claimVersionPermission levelReview statusAccess historyApproval historyEvidence quality score

Amanah Autopilot Integration

Amanah Autopilot can run overnight and:

  • Detect missing documents
  • Flag weak evidence
  • Identify expired documents
  • Prepare investor evidence packs
  • Prepare expert review packs
  • Check if MRV claims lack proof
  • Identify projects ready for funding submission
  • Prepare morning evidence checklist

Morning briefing example: "4 projects have missing baseline evidence, 2 investor packs are ready, 3 supplier quotes were uploaded, and 1 MRV claim needs stronger proof."

No Harm Gate for Evidence

Before sharing or reporting evidence, check:

  • Is the evidence real and timestamped?
  • Is the evidence linked to the correct project?
  • Is sensitive data protected?
  • Is consent required?
  • Is personal data visible?
  • Is the evidence strong enough for the claim?
  • Has human approval been recorded?
  • Is the document outdated?
  • Is the impact claim supported by before/after proof?
  • Is Islamic finance or Maqasid wording reviewed?

Safety and Governance

  • EcoIQ Data Room is a structured evidence and due diligence layer, not a legal, financial or engineering certification system.
  • Access to sensitive industrial, personal, financial or community data must be permissioned.
  • Investor, supplier, public and government sharing requires human approval.
  • Impact claims require before/after evidence.
  • Maqasid/Mizan is ethical decision-support, not a fatwa.
  • Islamic finance documents require qualified review where relevant.
  • If evidence is incomplete, the system must show "Needs verification".
Open Data Room Upload Evidence Create Evidence Pack Generate Investor Pack Generate MRV Pack Request Expert Review Share with Investor Send to Teams Export to SharePoint Check Evidence Completeness